How to make a receipt
- Enter your business details (name, address, contact and tax number if you are registered) and the customer's name.
- Add each item or service paid for, with quantity and price, and the tax rate if you charge VAT or sales tax.
- Choose how the customer paid, add your logo and any notes, then print or save the receipt as a PDF to email.
What a receipt should show
A receipt confirms that a payment has been made. It protects both sides: the customer has proof of purchase for returns, warranties and expense claims, and you have a record for your accounts. A good receipt shows your business name and contact details, a unique receipt number, the date, what was bought, the amount paid, any tax included and the payment method. If you are VAT-registered in the UK, a VAT receipt must also show your VAT number and the VAT amount or rate.
Number receipts in sequence and keep copies, since tax authorities usually expect records to be kept for several years (six in the UK for companies). Use this tool only for genuine transactions you have actually received payment for: creating receipts for payments that did not happen is fraud. Your details and logo are saved only in this browser.
FAQ
What is the difference between an invoice and a receipt?
An invoice requests payment. A receipt confirms that payment has been received.
Do I have to give a receipt?
Rules vary by country, but customers often need one for returns and expenses, and VAT-registered businesses must provide VAT receipts when asked.
Can I email a receipt?
Yes. Choose "Save as PDF" in the print dialog and attach the file.